GLORY HOUSE

Springfield Lyons House

Springfield Lyons Approach

Chelmsford

CM2 5LB

Safeguarding Policy

Written and prepared in consultation with:

Contents

Glory House Safeguarding Policy

Our commitment

Recognising and responding appropriately to an allegation or suspicion of abuse

Understanding abuse and neglect

Statutory Definitions of Abuse (Adults with care and support needs)

Physical Abuse

Sexual Abuse

Psychological or Emotional Abuse

Financial or Material Abuse

Neglect or Act of Omission

Discriminatory Abuse

Institutional Abuse

Statutory Definitions of Abuse (Children)

What is abuse and neglect?

Physical abuse

Emotional abuse

Sexual abuse

Neglect

Signs of Possible Abuse (children & young people)

Physical

Sexual

Emotional

Neglect

How to respond to a child wishing to disclose abuse

Effective Listening

HELPFUL RESPONSES

DON’T SAY

Physical contact:

Many of our users (Children) want varying degrees of care and affection. It is important that this stays well within the boundaries of professional acceptability. It is not the role of the teacher/worker to sit around with a lap full of children. See Appendix 2

Safeguarding awareness

RESPONDING TO ALLEGATIONS OF ABUSE

GH Chelmsford

GH London

Detailed procedures where there is a concern about a child:

ALLEGATIONS OF PHYSICAL INJURY, NEGLECT OR EMOTIONAL ABUSE

ALLEGATIONS OF SEXUAL ABUSE ON A CHILD

Flow chart for action

SUSPICIONS OR ALLEGATIONS OF PHYSICAL OR SEXUAL ABUSE

PROCEDURE FOR RESPONDING TO ALLEGATIONS OF ABUSE

ALLEGATIONS OF ABUSE AGAINST A PERSON WHO WORKS WITH CHILDREN

Prevention

Safe recruitment

Working with those who may pose a risk to children and others who may be vulnerable

Supporting those affected by abuse

LOCAL CONTACTS

GH Chelmsford

GH London

Appendix 1: Handling of Disclosure Information

Appendix 2: Guidelines for discipline

Appendix 3: Policy Statement

GLORY HOUSE SAFEGUARDING POLICY STATEMENT

Safeguarding Contacts

GH Chelmsford

GH London

Appendix 4: Clauses to Consider in a Contract for a Sex Offender

Appendix 5: Responding to Abuse – Workers Action Sheet

Glory House Safeguarding Policy

Address:  Springfield Lyons House, Springfield Lyons Approach, Chelmsford. CM2 5LB

Tel No:  02075111188 Email address: enquiries@gloryhouse.org.uk                 

Membership of Denomination/Organisation: Independent Charismatic Church

Charity Number:  1016583        

Regulators details (if any): Charity Commission.

Insurance Company: AVIVA INSURANCE (Public Liability Insurance)

The following is a brief description of our place of worship / organisation and the type of work / activities we undertake with children / adults with care and support needs:

1. Crèche facilities, Sunday School classes for children in Sunday.

2. Children’s Fun Day & community outreach; Holiday Children’s activity

3. Sporting activities, Group trips, camping and games for children and the youth.

4. Visits and support for the Elderly, Nursing home and Daycare centre visits

Our commitment

As a Leadership we recognise the need to provide a safe and caring environment for children, young people and adults with care and support needs.  We acknowledge that children, young people and adults with care and support needs can be the victims of physical, sexual and emotional abuse, and neglect.  We accept the UN Universal Declaration of Human Rights and the International Covenant of Human Rights, which states that everyone is entitled to “all the rights and freedoms set forth therein, without distinction of any kind, such as race, colour, sex, language, religion, political or other opinion, national or social origin, property, birth or other status”.  We also concur with the Convention on the Rights of the Child which states that children should be able to develop their full potential, free from hunger and want, neglect and abuse.  They have a right to be protected from “all forms of physical or mental violence, injury or abuse, neglect or negligent treatment or exploitation, including sexual abuse, while in the care of parent(s), legal guardian(s), or any other person who has care of the child.” As a Leadership we have therefore adopted the procedures set out in this safeguarding policy in accordance with statutory guidance.  We are committed to build constructive links with statutory and voluntary agencies involved in safeguarding.

The policy and attached practice guidelines are based on the ten Safe and Secure safeguarding standards published by Thirtyone:eight and prepared in consultation with Glory House Trustees.

The Leadership undertakes to:

  • Endorse and follow all national and local safeguarding legislation and procedures, in addition to the international conventions outlined above.
  • Provide on-going safeguarding training for all its workers and will regularly review the operational guidelines attached.
  • Ensure that the premises meet the requirements of the Disability Discrimination Act 1995 and all other relevant legislation, and that it is welcoming and inclusive.
  • Support the Safeguarding Coordinator(s) in their work and in any action they may need to take in order to protect children and adults with care and support needs.
  • The Leadership agrees not to allow the document to be copied by other organisations.

Recognising and responding appropriately to an allegation or suspicion of abuse

Understanding abuse and neglect

Defining child abuse or abuse against a vulnerable adult is a difficult and complex issue. A person may abuse by inflicting harm, or failing to prevent harm. Children and adults in need of protection may be abused within a family, an institution or a community setting. Very often the abuser is known or in a trusted relationship with the child or vulnerable adult.

In order to safeguard those in our places of worship and organisations we adhere to the UN Convention on the Rights of the Child and have as our starting point as a definition of abuse, Article 19 which states:

1. States Parties shall take all appropriate legislative, administrative, social and educational measures to protect the child from all forms of physical or mental violence, injury or abuse, neglect or negligent treatment, maltreatment or exploitation, including sexual abuse, while in the care of parent(s), legal guardian(s) or any other person who has the care of the child.

2. Such protective measures should, as appropriate, include effective procedures for the establishment of social programmes to provide necessary support for the child and for those who have the care of the child, as well as for other forms of prevention and for identification, reporting, referral, investigation, treatment and follow-up of instances of child maltreatment described heretofore, and, as appropriate, for judicial involvement.

Also, for adults the UN Universal Declaration of Human Rights with particular reference to Article 5 which states:

  • No one shall be subjected to torture or to cruel, inhuman or degrading treatment or punishment.

Detailed definitions, and signs and symptoms of abuse, as well as how to respond to a disclosure of abuse, are included here in our policy

Statutory Definitions of Abuse (Adults with care and support needs)

The following definition of abuse is laid down in ‘No Secrets: Guidance on developing and implementing multi-agency policies and procedures to protect adults with care and support needs from abuse (Department of Health 2000):

‘Abuse is a violation of an individual’s human and civil rights by any other person or persons. In giving substance to that statement, however, consideration needs to be given to a number of factors:

Abuse may consist of a single act or repeated acts. It may be physical, verbal or psychological, it may be an act of neglect or an omission to act, or it may occur when a vulnerable person is persuaded to enter into a financial or sexual transaction to which he or she has not consented, or cannot consent. Abuse can occur in any relationship and may result in significant harm to, or exploitation of, the person subjected to it’.

Physical Abuse

This is the infliction of pain or physical injury, which is either caused deliberately, or through lack of care.

Sexual Abuse

This is the involvement in sexual activities to which the person has not consented or does not truly comprehend and so cannot give informed consent, or where the other party is in a position of trust, power or authority and uses this to override or overcome lack of consent.

Psychological or Emotional Abuse

These are acts or behaviour, which cause mental distress or anguish or negates the wishes of the vulnerable adult. It is also behaviour that has a harmful effect on the vulnerable adult’s emotional health and development or any other form of mental cruelty.

Financial or Material Abuse

This is the inappropriate use, misappropriation, embezzlement or theft of money, property or possessions

Neglect or Act of Omission

This is the repeated deprivation of assistance that the vulnerable adult needs for important activities of daily living, including the failure to intervene in behaviour which is dangerous to the vulnerable adult or to others. A vulnerable person may be suffering from neglect when their general wellbeing or development is impaired

Discriminatory Abuse

This is the inappropriate treatment of a vulnerable adult because of their age, gender, race, religion, cultural background, sexuality, disability etc. Discriminatory abuse exists when values, beliefs or culture result in a misuse of power that denies opportunity to some groups or individuals. Discriminatory abuse links to all other forms of abuse.

Institutional Abuse

This is the mistreatment or abuse of a vulnerable adult by a regime or individuals within an institution (e.g. hospital or care home) or in the community. It can be through repeated acts of poor or inadequate care and neglect or poor professional practice.

Statutory Definitions of Abuse (Children)

Abuse and neglect are forms of maltreatment of a child. Somebody may abuse or neglect a child by inflicting harm, or by failing to act to prevent harm.

Children may be abused in a family or in an institutional or community setting; by those known to them or, more rarely, by a stranger. They may be abused by an adult or adults or another child or children.

Child protection legislation throughout the UK is based on the United Nations Convention on the Rights of the Child. Each nation within the UK has incorporated the convention within its legislation and guidance.

The four definitions of abuse below operate in England based on the government guidance ‘Working Together to Safeguard Children (2010)’.

What is abuse and neglect?

Abuse and neglect are forms of maltreatment of a child. Somebody may abuse or neglect a child by inflicting harm, or by failing to act to prevent harm. Children may be abused in a family or in an institutional or community setting, by those known to them or, more rarely, by a stranger for example, via the internet. They may be abused by an adult or adults, or another child or children.

Physical abuse

Physical abuse may involve hitting, shaking, throwing, poisoning, burning or scalding, drowning, suffocating, or otherwise causing physical harm to a child. Physical harm may also be caused when a parent or carer fabricates the symptoms of, or deliberately induces, illness in a child.

Emotional abuse

Emotional abuse is the persistent emotional maltreatment of a child such as to cause severe and persistent adverse effects on the child’s emotional development.

It may involve conveying to children that they are worthless or unloved, inadequate, or valued only insofar as they meet the needs of another person. It may include not giving the child opportunities to express their views, deliberately silencing them or ‘making fun’ of what they say or how they communicate. It may feature age or developmentally inappropriate expectations being imposed on children. These may include interactions that are beyond the child’s developmental capability, as well as overprotection and limitation of exploration and learning, or preventing the child participating in normal social interaction. It may involve seeing or hearing the ill-treatment of another. It may involve serious bullying (including cyberbullying), causing children frequently to feel frightened or in danger, or the exploitation or corruption of children. Some level of emotional abuse is involved in all types of maltreatment of a child, though it may occur alone.

Sexual abuse

Sexual abuse involves forcing or enticing a child or young person to take part in sexual activities, not necessarily involving a high level of violence, whether or not the child is aware of what is happening. The activities may involve physical contact, including assault by penetration (for example, rape or oral sex) or non-penetrative acts such as masturbation, kissing, rubbing and touching outside of clothing. They may also include non-contact activities, such as involving children in looking at, or in the production of, sexual images, watching sexual activities, encouraging children to behave in sexually inappropriate ways, or grooming a child in preparation for abuse (including via the internet). Sexual abuse is not solely perpetrated by adult males. Women can also commit acts of sexual abuse, as can other children.

Neglect

Neglect is the persistent failure to meet a child’s basic physical and/or psychological needs, likely to result in the serious impairment of the child’s health or development. Neglect may occur during pregnancy as a result of maternal substance abuse. Once a child is born, neglect may involve a parent or carer failing to:

  • provide adequate food, clothing and shelter (including exclusion from home or abandonment);
  • protect a child from physical and emotional harm or danger;
  • ensure adequate supervision (including the use of inadequate caregivers); or
  • ensure access to appropriate medical care or treatment.

It may also include neglect of, or unresponsiveness to, a child’s basic emotional needs.

Signs of Possible Abuse (children & young people)

The following signs could be indicators that abuse has taken place but should be considered in context of the child’s whole life.

Physical

  • Injuries not consistent with the explanation given for them
  • Injuries that occur in places not normally exposed to falls, rough games, etc
  • Injuries that have not received medical attention
  • Reluctance to change for, or participate in, games or swimming
  • Repeated urinary infections or unexplained tummy pains
  • Bruises on babies, bites, burns, fractures etc which do not have an accidental explanation*
  • Cuts/scratches/substance abuse*

Sexual

  • Any allegations made concerning sexual abuse
  • Excessive preoccupation with sexual matters and detailed knowledge of adult sexual behaviour
  • Age-inappropriate sexual activity through words, play or drawing
  • Child who is sexually provocative or seductive with adults
  • Inappropriate bed-sharing arrangements at home
  • Severe sleep disturbances with fears, phobias, vivid dreams or nightmares, sometimes with overt or veiled sexual connotations
  • Eating disorders – anorexia, bulimia*
  • Unaccounted for sources of money
  • Telling you about being asked to ‘keep a secret’ or dropping hints or clues about abuse

Emotional

  • Changes or regression in mood or behaviour, particularly where a child withdraws or becomes clinging.
  • Depression, aggression, extreme anxiety.
  • Nervousness, frozen watchfulness
  • Obsessions or phobias
  • Sudden under-achievement or lack of concentration
  • Inappropriate relationships with peers and/or adults
  • Attention-seeking behaviour
  • Persistent tiredness
  • Running away/stealing/lying

Neglect

  • Under nourishment, failure to grow, constant hunger, stealing or gorging food, Untreated illnesses,
  • Inadequate care, etc

*These indicate the possibility that a child or young person is self-harming. Approximately 20,000 are treated in accident and emergency departments in the UK each year. 

How to respond to a child wishing to disclose abuse

A Children’s/Youth Voluntary worker who suspects abuse should:

  • Keep accurate records of his/her concerns.
  • Inform the Safeguarding Coordinator or Deputy Coordinator, who will, in turn, inform the governmental bodies and Leadership.

Confidentiality is of the utmost importance. Children’s voluntary workers should:

  • Not gossip amongst themselves or with other parent/carers
  • Questions should be left to the coordinator
  • Do not ask prying questions and do not repeat questions
  • Listening and reassuring are the most important thing to do
  • It is not their duty to inform the family concerned that a referral has been made.

Effective Listening

  • Ensure the physical environment is welcoming, giving opportunity for the child or vulnerable adult to talk in private but making sure others are aware the conversation is taking place.
  • It is especially important to allow time and space for the person to talk
  • Above everything else listen without interrupting
  • Be attentive and look at them whilst they are speaking
  • Show acceptance of what they say (however unlikely the story may sound) by reflecting back words or short phrases they have used
  • Try to remain calm, even if on the inside you are feeling something different
  • Be honest and don’t make promises you can’t keep regarding confidentiality
  • If they decide not to tell you after all, accept their decision but let them know that you are always ready to listen.
  • Use language that is age appropriate and, for those with disabilities, ensure there is someone available who understands sign language, Braille etc.

HELPFUL RESPONSES

  • You have done the right thing in telling
  • I am glad you have told me
  • I will try to help you

DON’T SAY

  • Why didn’t you tell anyone before?
  • I can’t believe it!
  • Are you sure this is true?
  • Why?  How?  When?  Who?  Where?
  • I am shocked, don’t tell anyone else

Physical contact:

Many of our users (Children) want varying degrees of care and affection. It is important that this stays well within the boundaries of professional acceptability. It is not the role of the teacher/worker to sit around with a lap full of children. See Appendix 2

Safeguarding awareness

The Leadership is committed to ongoing safeguarding training and development opportunities for all workers, developing a culture of awareness of safeguarding issues to help protect everyone.  All our workers will receive induction training and undertake recognised safeguarding training on a regular basis. Glory House shall conduct annual training using the Thirtyone:eight distance learning course.

The GH Leadership will also ensure that children and adults with care and support needs are provided with information on where to get help and advice in relation to abuse, discrimination, bullying or any other matter where they have a concern.

RESPONDING TO ALLEGATIONS OF ABUSE

Under no circumstances should a worker carry out their own investigation into an allegation or suspicion of abuse.   Please follow the procedures as below:

  • The person in receipt of allegations or suspicions of abuse should report concerns as soon as possible to:

Name: Timothy Rabiu (hereafter the “Safeguarding Coordinator”)

Tel no: 0773 868 6305

Email: Safeguarding.coordinator@gloryhouse.org.uk

The above is nominated by the Leadership to act on their behalf in dealing with the allegation or suspicion of neglect or abuse, including referring the matter on to the statutory authorities.

  • In the absence of the Safeguarding Coordinator, if the suspicions in any way involve the Safeguarding Coordinator, then the report should be made to

Mr. Busola Lagoke (hereafter the “Deputy for Children’s church”)

Email: blagoke@gmail.com

or

Mrs. Phinnah Ikeji (hereafter the “Deputy for Youth church”)

Email: phins320@gmail.com

Name: Pastor Fred. Akinnifesi (hereafter the “Deputy 1 Coordinator for GH London”)

Tel no: 07714 773414

Email: pastortaye@gloryhouse.org.uk

  • In the absence of the GH London Safeguarding Coordinator or, if the suspicions in any way involve the Safeguarding Coordinator, then the report should be made to

Name: Pastor Beverley Maylor (hereafter the “Deputy 2 Coordinator for GH London”)

Email: helleybmg2017@gmail.com

If the suspicions implicate both the Safeguarding Coordinator and the Deputy, then the report should be made in the first instance to

Name: Timothy Rabiu (the “Safeguarding Coordinator” for Chelmsford)

Tel no: 0773 868 6305

Email: Safeguarding.coordinator@gloryhouse.org.uk

2nd Instance: thirtyone:eight

PO Box 133, Swanley, Kent, BR8 7UQ.

Tel: 0303 003 1111.

Option 3 

Alternatively contact Social Services or the police.

  • The Safeguarding Coordinator should contact the appropriate agency or they may first ring the thirtyone:eight helpline for advice.  They should then contact social services in the area the child or adult lives.

GH Chelmsford

Name of local authority (Chelmsford)

Children and Family Hub

Tel: 03456037627

Out of hours Tel: 03456061212

E-mail: initialresponseteam@essex.gcsx.gov.uk

Website Address: https://www.escb.co.uk/

Adult Social Services

Tel: 03330322958

Essex Safeguarding Adult Board: https://www.essexsab.org.uk/

Police Protection Team Tel: 999

GH London

Name of local authority (London)

Newham Safeguarding Adults Board

Email: nsab@newham.gov.uk

Tel: 020 3373 3620

Newham Children’s Social Care team

Tel: 020 3373 4600

Newham LADO contact

Email: cprt.LADO@newham.gov.uk

Tel: 0203 3733803

  • The Safeguarding Coordinator may need to inform others depending on the circumstances and/or nature of the concern
    • Chair or trustee responsible for safeguarding who may need to liaise with the insurance company or the charity commission to report a serious incident.
    • Designated officer or LADO (Local Authority Designated Officer) if the allegation concerns a worker or volunteer working with someone under 18.
  • Suspicions must not be discussed with anyone other than those nominated above. A written record of the concerns should be made in accordance with these procedures and kept in a secure place.
  • Whilst allegations or suspicions of abuse will normally be reported to the Safeguarding Coordinator, the absence of the Safeguarding Coordinator or Deputy should not delay referral to Social Services, the Police or taking advice from Thirtyone:eight.
  • The Leadership will support the Safeguarding Coordinator/Deputy in their role, and accept that any information they may have in their possession will be shared in a strictly limited way on a need-to-know basis.
  • It is, of course, the right of any individual as a citizen to make a direct referral to the safeguarding agencies or seek advice from Thirtyone:eight, although the Leadership hope that members of the place of worship / organisation will use this procedure. If, however, the individual with the concern feels that the Safeguarding Coordinator/Deputy has not responded appropriately, or where they have a disagreement with the Safeguarding Coordinator(s) as to the appropriateness of a referral they are free to contact an outside agency direct.  We hope by making this statement that the Leadership demonstrate its commitment to effective safeguarding and the protection of all those who are vulnerable.

The role of the safeguarding coordinator/ deputy is to collate and clarify the precise details of the allegation or suspicion and pass this information on to statutory agencies who have a legal duty to investigate.

Detailed procedures where there is a concern about a child:

ALLEGATIONS OF PHYSICAL INJURY, NEGLECT OR EMOTIONAL ABUSE

If a child has a physical injury, a symptom of neglect or where there are concerns about emotional abuse, the Safeguarding Co-ordinator/Deputy will:

  • Contact Children’s Social Services (or Thirtyone:eight) for advice in cases of deliberate injury, if concerned about a child’s safety or if a child is afraid to return home.
  • Not tell the parents or carers unless advised to do so, having contacted Children’s Social Services.
  • Seek medical help if needed urgently, informing the doctor of any suspicions.
  • For lesser concerns, (e.g. poor parenting), encourage parent/carer to seek help, but not if this places the child at risk of significant harm.
  • Where the parent/carer is unwilling to seek help, offer to accompany them.  In cases of real concern, if they still fail to act, contact Children’s Social Services direct for advice.
  • Seek and follow advice given by Thirtyone:eight (who will confirm their advice in writing) if unsure whether or not to refer a case to Children’s Social Services.

ALLEGATIONS OF SEXUAL ABUSE ON A CHILD

In the event of allegations or suspicions of sexual abuse, the Safeguarding Coordinator/Deputy will:

  • Contact the Children’s Social Services Department Duty Social Worker for children and families or Police Child Protection Team direct. They will NOT speak to the parent/carer or anyone else.
  • Seek and follow the advice given by Thirtyone:eight if, for any reason they are unsure whether or not to contact Children’s Social Services/Police. Thirtyone:eight will confirm its advice in writing for future reference.

Flow chart for action

                                    

         The following procedure will be followed where there is a concern that an adult is in need of protection:

SUSPICIONS OR ALLEGATIONS OF PHYSICAL OR SEXUAL ABUSE

If a vulnerable adult has a physical injury or symptom of sexual abuse the Safeguarding Coordinator/Deputy will:

  • Discuss any concerns with the individual themselves giving due regard to their autonomy, privacy and rights to lead an independent life.
  • If the vulnerable adult is in immediate danger or has sustained a serious injury contact the Emergency Services, informing them of any suspicions.
  • For advice contact the Adult Social Care Adults with care and support needs Team who have responsibility under Section 47 of the NHS and Community Care Act 1990 and government guidance, ‘No Secrets’, to investigate allegations of abuse. Alternatively, Thirtyone:eight can be contacted for advice.

PROCEDURE FOR RESPONDING TO ALLEGATIONS OF ABUSE

Safeguarding Coordinators should have clear procedures outlining what action they need to take where they have any safeguarding concern.

ALLEGATIONS OF ABUSE AGAINST A PERSON WHO WORKS WITH CHILDREN

If an accusation is made against a worker (whether a volunteer or paid member of staff) whilst following the procedure outlined above, the Safeguarding Coordinator, in accordance with Local Safeguarding Children Board (LSCB) procedures will need to liaise with Children’s Social Services in regards to the suspension of the worker, also making a referral to the Local Authority Designated Officer (LADO).

Prevention

Safe recruitment

The Leadership will ensure all workers will be appointed, trained, supported and supervised in accordance with government guidance on safe recruitment.  This includes ensuring that:

  • There is a written job description / person specification for the post
  • Those applying have completed an application form and a self-declaration form.
  • Those short listed have been interviewed.
  • Safeguarding has been discussed at interview
  • Written references have been obtained, and followed up where appropriate
  • A criminal records disclosure has been completed (we will comply with Code of Practice requirements concerning the fair treatment of applicants and the handling of information)
  • Qualifications where relevant have been verified
  • A suitable training programme is provided for the successful applicant
  • The applicant has completed a probationary period
  • The applicant has been given a copy of the organisation’s safeguarding policy and knows how to report concerns.

See: Appendix 1 Handling Disclosure Information

Management of Workers – Codes of Conduct

As a Leadership we are committed to supporting all workers and ensuring they receive support and supervision. All workers have been issued with a code of conduct towards children, young people and adults with care and support needs. The Leadership undertakes to follow the principles found within the ‘Abuse of Trust ‘guidance issued by the Home Office and it is therefore unacceptable for those in a position of trust to engage in any behaviour which might allow a sexual relationship to develop for as long as the relationship of trust continues.

Working with those who may pose a risk to children and others who may be vulnerable

When someone attending our church is known to have abused children, or is known to be a risk to adults with care and support needs the Leadership will supervise the individual concerned and offer pastoral care, but in its safeguarding commitment to the protection of children and adults with care and support needs, set boundaries for that person which they will be expected to keep.

If the individual who poses a risk is to be allowed to attend certain activities run by the organisation, it is vital robust measures are put in place to ensure children, young people and adults with care and support needs are safeguarded. This should include their agreement to a written contract setting out behavioral boundaries they sign and agree to abide by, as well as the provision of appropriate supervision and support. These safeguards are in the interests of everyone – those at risk, the offender who may be making strenuous efforts to change, and the church.

See Appendix 4 for details of clauses to consider in a covenant of care for those who pose a risk to children and others who may be vulnerable.

Supporting those affected by abuse

The Leadership is committed to offering pastoral care, working with statutory agencies as appropriate, and support to all those who have been affected by abuse who have contact with or are part of the church.

LOCAL CONTACTS

GH Chelmsford

Contact the Adult Mental Health and Wellbeing team

Telephone: 0333 032 2958 

Email: MH.wellbeingteam@essex.gov.uk

Essex Safeguarding Adult Board: https://www.essexsab.org.uk/

Children & Family Hub

Telephone No: 0345 603 7627

Out of hours: 0345 606 1212.

E-mail: initialresponseteam@essex.gcsx.gov.uk

Essex Safeguarding Children Board: https://www.escb.co.uk/

NSPCC

Helpline: 0808 800 5000.

E-mail: help@NSPCC.org.uk.

Childline: 08001111

Thirtyone:eight

P O Box 133 Swanley, Kent BR8 7UQ

Tel: 0845 120 4550 (24 hour telephone helpline)

GH London

Community Mental Health Team

Stratford Office Village 4 Romford RD

London E15 4EA

Tel: 020 8250 7270

Newham Children’s Social Care team

Tel: 020 3373 4600

Appendix 1: Handling of Disclosure Information

(This relates to organisations using the Criminal Records Bureau, Disclosure Scotland or NI)

Storage and Access

Disclosure information must never be kept on an applicant’s personal file. It must be stored separately in a secure, lockable, non-portable cabinet, with access strictly controlled and limited to those who are entitled to see it as part of their duties.

Handling

In accordance with Section 124 of the Police Act 1997, Disclosure information is only passed to those who are authorised to receive it in the course of their duties. A record should be kept of all those to whom Disclosures or Disclosure information has been revealed and it is a criminal offence to pass this information to anyone who is not entitled to receive it.

Usage

Disclosure information must only be used for the specific purpose for which it was requested and for which the applicant’s full consent has been given.

Retention

Once a recruitment (or other relevant) decision has been made, Disclosure information should not be kept for any longer than is absolutely necessary. This is generally for a period of up to six months, to allow for the consideration and resolution of any disputes or complaints. If, in very exceptional circumstances, it is considered necessary to keep Disclosure information for longer than six months, consultation should be made with the registered/umbrella body and/or the DBS/SCRO/NI. Advice can then be given to the Data Protection and Human Rights of the individual. The above conditions regarding safe storage and strictly controlled access would still apply in these circumstances.

Disposal

Once the retention period has lapsed, Disclosure information must be suitably destroyed by secure means, i.e. shredding, pulping or burning. Whilst awaiting destruction, Disclosure information must not be kept in any insecure receptacle (e.g. waste bin or confidential waste sack). No copies of the Disclosure information may be kept, in any form. However, a record can be kept of the date of the issue of a disclosure, the name of the subject, the type of disclosure requested, the position for which the disclosure was requested, the unique reference number of the disclosure and the details of the recruitment decision taken.

DBS Information on handling and storage

The following has been provided by the DBS concerning handling and storage of disclosures.  The DBS Code of Practice states that Disclosure information should be:

  • Kept securely
  • Held in lockable, non-portable, storage containers
    Passed only to those who are authorised to receive it in the course of their duties; and
  • Not kept in any insecure receptacle (e.g. waste bin or confidential waste sack) whilst awaiting destruction
  • Registered Bodies may however keep a record of the date of issue of a certificate, the name of the applicant, the type of certificate requested and the position for which it was requested, the unique reference number of the certificate and the details of the recruitment decision taken

It is imperative that access to certificate information is strictly controlled and limited to those who are entitled to see it as part of their duties as, in accordance with section 124 of the Police Act 1997, it is a criminal offence to pass this information to anyone who is not entitled to receive it.

The Code also states that it is a Registered Body’s responsibility to:

  • Have a written policy on the correct handling and safekeeping of Disclosure information
  • Ensure that a body or individual, on whose behalf they are countersigning applications, has a written policy on the correct handling and safekeeping of Disclosure information
  • Maintain a record of all those to whom certificates or certificate information has been revealed
  • Not keep certificate information for any longer than is necessary once a recruitment decision has been made
  • Not keep any photocopy or other image of the certificate or any copy or representation of the contents of a certificate
  • Ensure that any certificate information is immediately destroyed by secure means, i.e. by shredding, pulping or burning once the retention period has elapsed.

The retention period is generally for a period of up to six months in order to allow for the consideration and resolution of any disputes or complaints.  If, in very exceptional circumstances, it is considered necessary to keep certificate information for longer than six months, the Registered Body should consult the DBS about this, giving full consideration to Data Protection and the Human Rights of the individual concerned before doing so.

Throughout this time, the usual conditions regarding the safe storage and strictly controlled access will prevail.

Appendix 2: Guidelines for discipline

  • Do not compare a child, young person or adult with another in the group; rather encourage and affirm and, if possible, give them responsibility for appropriate tasks.
  • Build healthy relationships and be a good role model by setting an example. You can’t expect others to observe the ground rules if you break them yourself.
  • Take care to give the quieter and/or well behaved attention and resist allowing the demanding individuals to take all your time and energy.
  • Be consistent in what you say and ensure that other team members know what you have said. This avoids manipulation.
  • If children and young people in particular are bored they often misbehave, so review your programme regularly.
  • NEVER smack or hit anyone and don’t shout. Change voice tone if necessary.
  • Call on support from other leaders if you feel so angry you may deal with the situation unwisely.
  • Lay down ground rules e.g. no swearing, racism or calling each other names, respect for property, and make sure everyone understands what action will be taken if not adhered to
  • Every person is unique and will respond in different ways to different forms of discipline. It follows therefore each child should be dealt with on an individual basis.

For those who are continuously disruptive:

  • Have them sit right in front of you or get a helper to sit next to them.
  • Encourage helpers to be pro-active rather than waiting to be told to deal with a situation.
  • Challenge them to change their behaviour whilst encouraging their strengths.
  • Warn them you may speak to their parents/carers about their behaviour, they may be sent outside the room (under supervision), be banned from attending the group for a period of time.

Appendix 3: Policy Statement

GLORY HOUSE SAFEGUARDING POLICY STATEMENT

The following policy was agreed by the church leadership meeting on October 2011.

  • As leaders of the church, we are committed to the nurturing, protection and safeguarding of children and young people and adults with care and support needs and ensuring their well-being.
  • We recognise that Safeguarding is everybody’s responsibility.
  • We undertake to exercise proper care in the appointment and selection of those who will work with children and adults with care and support needs.
  • We are committed to following the agreed procedures and following statutory, denominational and specialist guidelines
  • We believe every child and adult should be valued, safe and happy.  We want to make sure that all those we have contact with know this and are empowered to tell us if they are experiencing significant harm.

We are committed to:

  • Following statutory denominational and specialist guidelines in relation to safeguarding children and adults and will ensure that as a place of worship all workers will work within the agreed procedure of our safeguarding policy.
  • Implementing the requirements of all relevant legislation including, but not limited to; Working Together to Safeguard Children 2018, the Disability Discrimination Acts 1995 and 2005, Equality Act 2010 and referring concerns about adults with care and support needs to the local authority under the Care Act 2014.
  • Supporting, resourcing and training those who undertake this work. Ensuring that we are keeping up to date with national and local developments relating to safeguarding.
  • Ensuring that everyone agrees to abide by these recommendations and the guidelines established by this place of worship.
  • Supporting all in the place of worship affected by abuse.

We review this policy every other year.

If you have any concerns for a child or in relation to any Safeguarding matter, then speak to one of the following who have been approved as Safeguarding coordinators for this church.

Safeguarding Contacts

GH Chelmsford

  1. Pastor Timothy Rabiu (Safeguarding Coordinator)

02075111188

Safeguarding.coordinator@gloryhouse.org.uk

  1. Mr. Busola Lagoke (Deputy Safeguarding Coordinator for Children)
  2. Mrs. Phinnah Ikeji (Deputy Safeguarding Coordinator for Youth /

Young Adults).

GH London

  1. Pastor Fred. Akinnifesi (Safeguarding Coordinator)

02075111188

  1. Pastor Beverley Maylor (Deputy Safeguarding Coordinator)

Appendix 4: Clauses to Consider in a Contract for a Sex Offender

NB this list is NOT conclusive. They are examples of what may need to be taken into account in the particular circumstances of the individual and the place of worship or organisation involved.

Boundaries

  • I will never allow myself to be in a situation where I am alone with children, young people or adults with care and support needs
  • I will attend meetings and activities as directed by the leadership
  • I will sit where directed at activities (e.g. religious meetings, social gatherings) and will not place myself near children, young people and adults with care and support needs
  • I will not enter certain parts of the building designated by the leadership, nor any area where activities for children, young people and adults with care and support needs are in progress
  • I will decline invitations of hospitality where there are children, young people or adults with care and support needs in the home
  • I accept that “x” and “y” will sit with me during activities (e.g. religious meetings, social gatherings) and accompany me when I need to use other facilities. They will know I am a sex offender.
  • I accept there are certain people who will need to be told of my circumstances in order for them to protect the children, young people or adults with care and support needs for whom they care
  • I accept that contact will need to be made with my probation officer, who will meet with leaders as and when necessary (where appropriate)
  • I accept that “z” will provide me with pastoral care.
  • I understand that if I do not keep to these conditions, I may be barred from attending activities. In such circumstances the leadership may choose to inform the statutory agencies (e.g. police, probation, Adult Services, Children’s Social Services), and any other relevant organisations, as well as members of the faith community or organisation.
  • I understand that any other concerns will be taken seriously and reported
  • I understand that this contract will be reviewed regularly every ______ months and will remain for an indefinite period

Pastoral care

As well as outlining the boundaries a sex offender would be expected to keep, it is also helpful to outline the types of pastoral care and support you are able to offer.

‘X’ and ‘Y’ and ‘Z’ have agreed to provide you with pastoral care and support; as part of that undertaking, they and the leadership of the organisation agree to:

  • Support you in finding suitable employment opportunity, which will not bring you into contact with children or adults with care and support needs.
  • Support you in seeking any specialist help e.g. attendance on any Sex Offender Treatment Programmes, drug or alcohol or psychiatric rehabilitation or any counselling appointments.
  • Liaise with any previous Places of Worship you have attended, with the Prison Chaplaincy Team, or any other organisation you have worked with prior to joining us.
  • Work closely as a place of worship / organisation with any statutory authorities with responsibility for you, such as your probation officer, police public protection team or children’s social services, cooperating with them in helping and supporting you.
  • Where appropriate, ask for any risk assessment in order to determine how best we can meet your needs while protecting children and adults with care and support needs.
  • Attempt to meet any practical needs you may have, including assisting with options for accommodation.
  • Support you in joining Circles of Support or any other similar programme.
  • Provide pastoral care and support to anyone with whom you are living with. We recognise that partners of know sex offenders need pastoral care, and ‘space’ to share without judgement.
  • Be there for you and will support you.

Appendix 5: Responding to Abuse – Workers Action Sheet